Internal blog post
Data held on volunteers

We hold, process and distribute data relating to you and your volunteering activities with us.

You consent to the use of the data provided for the following purposes:

  • Managing you as a volunteer
  • Contacting you relating to your volunteering with us
  • Providing information about you to members of the public who access our website and associated online facilities such as social media. This information will be limited to images which may include you and others, your name or a pseudonym if you prefer, and an email address on which you can be contacted.

We may distribute your contact details (such as email address, phone number, social media account) to people who, by virtue of their management position within the organisation, have been duly approved by the Board to receive or access volunteer data.

The data which we hold relating to you may include:

  • Your name and any pseudonyms
  • Your postal address
  • Your telephone numbers
  • Your social media account names
  • Your email addresses
  • Your date of birth
  • Your CV or other summary of your experience
  • Your volunteering record which may include details of items such as training or other events which you have attended
  • Your general availability for volunteering
  • Emails which relate to you or your volunteering with us
  • A record of any vetting or certification relating to the safeguarding of vulnerable people
  • Descriptions of your role as a volunteer
  • Audio and video recordings which include you and which are part of output, discarded output or prospective output of the radio station and/or its partners by broadcast or other means.
  • Photographs of you
  • Details of your training record, including certifications to undertake specific roles within the organisation
  • Your bank account details for the purposes of making payments to you for items such as volunteer expenses
  • Records of your use of our IT equipment, software and the internet

We may share this data or a subset of it with third parties for purposes which relate to managing your volunteering with us.  This might include, but not be limited to:

  • Mailing lists for volunteer newsletters