document
Health and Safety guidance

REVIEW DATE : July 31, 2021
DateJuly 2020
Review dateJuly 2021
OwnerRadio Verulam Board
StatusDraft
Version1.0

HEALTH AND SAFETY AT RADIO VERULAM

The Health and Safety policy is managed on behalf of the Company Board by our studio manager.

However, it is your responsibility to ensure you understand the policies and risks and to ask your team leader if you are unsure.

Do not do anything you consider to be unsafe.  If anyone asks you to do something you consider unsafe, decline politely and raise the potential issue with your team leader or the volunteer manager.

Fire

Fire exits at our studios are clearly indicated by signs.  Take time to familiarise yourself with how you would exit the premises in the event of a fire.

In the event that an alarm sounds in our area or any other area of the building, you should evacuate calmly and quickly.  Do not stop to collect personal belongings, and do not concern yourself with our output.

Although fire extinguishers are provided, you should not attempt to tackle a fire.  Sound the alarm, ensure that everyone in the area is aware they should evacuate and leave.  When you are safe, dial 999.

The fire assembly point is located in the car park at the rear of our premises.

Exit routes are shown below and are:

  • Down the stairs and out into the car park or through the café out to the street
  • Through the door next to the production workstations using a “break bolt” and into the offices next door to our premises then  down stairs and out to the street

Figure 1 - Upstairs evacuation routes

Figure 2 - Downstairs escape routes and assemply point

ACCESS TO THE PREMISES

Keyholders are normally able to enter the premises unaccompanied but note that at present this is not possible.

Anyone wishing to enter the premises must currently seek the approval of the premises manager, with the exception of people designated by the Board for emergency access.

.  Non-keyholders should not be in the premises unaccompanied at any time.

Doors should be locked on leaving the premises if there is no other keyholder present.

Do not prop open any doors; this creates a fire hazard and a personal safety risk.

Please close the door at the bottom of the stairs at all times as it creates a hazard for café customers if it swings into the corridor.

Reporting risks

If you spot a potential safety risk, please alert people around you to it and then let the studio manager and your team leader know.  This is important for the safety of others even if no issue has yet occurred.

The Electricity at Work Act requires everyone to report any electrical defects to the Studio Manager. Please do not touch any studio equipment unless you have been trained to use it.

PERSONAL SAFETY

Please be aware of potential personal safety risks:

  • When arriving and leaving, particularly at night, be alert for potential personal safety issues.
  • Keep the premises door closed at all times and only admit people who you can be sure have a legitimate reason for entering our premises.
  • The stairs are very steep, so take extra care when using them
  • When opening the door into the ground floor, please take care not to injure anyone using the corridor.
  • Make sure you don’t put boxes or other obstructions in walkways and do not obstruct any exits.
  • Do not leave wires trailing across areas where people may walk.
  • Take care in the production area; there is a change in floor height; be aware of the step.

Equipment area

Do not go up to the equipment area (on the roof of the studios) unless you have been specifically authorised to do so by either the volunteer manager or the station engineer.  There are risks associated with doing so, and you should never access this area without at least one other person present.

Tower

Nobody is permitted to access the church tower where our transmitter is located without written authorisation from the studio manager.  There are significant risks and this area is subject to a separate risk assessment and briefing.

OUTSIDE OUR PREMISES

You may often undertake volunteering outside our premises; this could be in the City Centre, elsewhere in our area, at an Outside Broadcast or at your home.

You should, wherever you are working, check for potential health and safety risks and ensure that you avoid them.  If you feel that you cannot avoid the risk, you should not undertake the activity and let your team leader know.

Risks can include but may not be limited to:

  • Electrical safety issues
  • Trip and slip hazards
  • Personal safety in relation to working with (for example, interviewing) members of the public.

If you are working from home, you are responsible for ensuring appropriate assessment of the risks in your home environment.

If you borrow Radio Verulam equipment, you are responsible for its safe use at all times.

OUTSIDE BROADCASTS

Outside Broadcasts are a particular area where Health and Safety issues may arise.  You should take extra care at Outside Broadcasts. Please:

  • Ensure you have received and read the briefing document for the OB.  If you have not, ask the team leader for the OB for a copy and read it before you start any activity
  • Identify any potential risks, such as trip hazards, trailing cables, power supplies
  • Identify any such risks which could impact on members of the public

In setting up and operating equipment at remote locations, please:

  • Reduce the risk to members of the public by ensuring there are no trailing cables or equipment in areas where they may walk or be.
  • Ensure appropriate electrical safety measures are in place; check this is the case with the OB team leader.  They should include the use of earth protection on all power supplies.
  • Do not operate any equipment if you have not checked that it is safe
  • In the event of wet weather, ensure that all power is safe and, if in any doubt, halt the broadcast or other activity and disconnect the power.
  • Make sure that there is no microwave radiation risk from transmitters.

REVIEW DATE : July 31, 2021